JOB SUMMARY

This position directs the financial functions of the City of Panama City Beach.

MAJOR DUTIES

• Oversees and directs all aspects of the city’s treasury, budgeting, audit, tax, accounting, procurement, and long-range forecasting functions.
• Develops and evaluates short- and long term strategic financial objectives.
• Develops, implements, and monitors internal control and compliance measures.
• Prepares and reviews account analysis for use in preparing the city’s financial statements.
• Oversees the development of the city’s budget, including the preparation of staff and City Council budget amendments.
• Oversees compliance with the city’s pension plans; reviews or prepares demographic and financial reports; reviews paperwork pertaining to the refund of employee contributions to terminated employees; meets with employees to explain retirement plan policies and procedures.
• Appraises the city’s financial position on an ongoing basis.
• Prepares and reviews a variety of regular and special financial reports.
• Reviews daily journal entries, cash receipts, and cash disbursement and payroll entries.
• Directs and supervises accounting, accounts payable, budget, procurement, and payroll personnel.
• Responds to questions and inquiries from city employees regarding city finances, budgets, and general operating policies and procedures.
• Assists Human Resources staff in the development and implementation of pay raises and benefit programs.
• Assists City Manager, Assistant City Manager, city attorneys, and city staff with the development of policies and operational procedures.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of budget development and management principles and practices.
• Knowledge of generally accepted accounting principles (GAAP).
• Knowledge of Governmental Accounting Standards Board (GASB) guidelines.
• Knowledge of pension plan management principles.
• Knowledge of relevant federal and state laws, city ordinances, and department policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of research and statistical analysis principles.
• Skill in management and supervision.
• Skill in problem solving.
• Skill in prioritizing and planning.
• Skill in interpersonal relations.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Assistant City Manager assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department activities.

GUIDELINES

Guidelines include FASB and GASB pronouncements and authoritative literature, Florida statutes, and local ordinances, resolutions, and operating procedures. These guidelines require judgment, selection, and interpretation in application. This position develops department guidelines.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied management, accounting, and supervisory duties. Strict regulations and the need for accuracy contribute to the complexity of the position.
• The purpose of this position is to manage the city’s financial functions. Successful performance ensures the efficiency and effectiveness of those functions, the accuracy of financial records, and compliance with relevant laws, guidelines, policies, and procedures.

CONTACTS                                                 

• Contacts are typically with coworkers, elected and appointed officials, representatives of other government agencies, attorneys, bankers, auditors, consultants, vendors, and the general public.
• Contacts are typically to exchange information, motivate persons, negotiate matters, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects, uses tools or equipment requiring a high degree of dexterity, and distinguishes between shades of color.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over Principal Accountant, Budget Analyst, Accountant, Payroll Coordinator, Purchasing Manager and Accounts Payable Technician.

• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in accounting.
• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require seven to ten years of related experience.
• Ability to be bonded.
• CPA or Certified Government Finance Officer preferred.